Getting paper into the system without anyone typing it
There is one piece of data your company pays for three times: once when someone writes it by hand, once when it gets scanned or filed, once when it gets typed into the ERP. We capture it once, where it is created, and deliver it where it is needed.
Sound familiar?
If two of these sentences get said in your company, this process is costing you money every week.
- Someone in the back office spends hours every week retyping into the ERP papers that already exist.
- Days pass between the moment the data is produced and the moment it reaches the system.
- Typing errors surface late: on an invoice, in a stock count, at month-end close.
- That data is barely ever analysed, because it arrives late and messy.
How we do it
We capture the data where it is created
A mobile form on site, a photo of the delivery note, the PDF arriving by email: the channel depends on the process, the principle doesn't.
We structure it and check it
It is read, turned into data and cross-checked against what you already have — orders, quotes, contracts. Anything doubtful goes through a person before it lands.
We deliver it into your system
The data reaches your ERP or management software without going through a drawer. And from there, it can finally be analysed.
What it changed at another company
Where we apply it
Construction
Site reports, delivery notes, tenders.
See the sectorIndustry and manufacturing
Work orders, a closed ERP, quality records.
See the sectorDistribution and wholesale
Email orders, locked stock data, order tracking.
See the sectorLogistics and transport
CMRs, proof of delivery, shipment tracking.
See the sectorInstallation and maintenance
Job sheets, technicians on the road, ERP.
See the sectorPrivate healthcare: clinics and medical groups
Consent forms, closed software, insurer billing.
See the sectorEstate agencies
Portal leads, prospecting, transaction files.
See the sectorProperty management
Incidents, meetings and minutes, contractor invoices.
See the sectorStart tonight, without us.
Four short how-tos, with the full prompts. We road-test them on client work before publishing. Free, no sign-up.
Set up your AI in 20 minutes
The first move: give it your context once.
20 min · once · no technical skillsOpen the workshop1:1s that prepare themselves
Everything gets transcribed, an agent files it, your check-ins prepare themselves.
20 min to set up · then 2 min before each check-inOpen the workshopEmails written in your voice
It learns your style from your sent mail, and drafts your replies.
20 min for the style · 10 more for the automationOpen the workshopYour company context, written down
What the AI needs to know about your company, written once and maintained.
20 min for v1 · then 15 min a weekOpen the workshopYour company already generates data. Make it generate margin.
Thirty minutes to identify the first process worth automating. You leave with an answer, whether you hire us or not.
Request your audit30 minutes · no commitment