Free workshop

Teach the AI to write your emails

Ask an AI to write an email and you get polite robot text: too long, too smooth, not you. The problem isn't the AI, it's that it doesn't know you yet. It gets fixed in two steps: first a document describing how you write, then an automation that uses it every morning.

20 min for the style · 10 more for the automation

Free · no sign-up · prompts included

Before you start Set up your AI in 20 minutes

How we do it

  1. Connect your inbox

    Gmail or Outlook, through your assistant's connector. That's the prerequisite: without it you get the style but not the automation.

  2. Let it read three months of sent mail

    Sent, not received: your voice is in what you write. No manual copy-pasting, it fetches the material itself.

  3. Correct it and test

    You know yourself better than it does: fix whatever rings false. Then ask for a test email on a real situation. If it sounds right, keep it. If not, fix the document, never the draft.

  4. Wire up the morning automation

    Every morning it spots the emails awaiting a reply and drafts one in your voice. You open your inbox, you read, you send. Nothing goes out without you.

  5. Let it correct itself

    Once a week it compares its drafts to what you actually sent, spots your edits and updates the document. The more you use it, the more it sounds like you.

The prompts, ready to copy

Prompt 1 · learn your voice

With the inbox connected. If you can't connect it, replace step 1 with: “Here are 10 emails I actually wrote” and paste them.

My inbox is connected. I want you to write my email voice guide: a manual for how I write, so that you can then draft emails that sound exactly like me.

Step 1: read my SENT emails from the last 3 months. Take a varied sample: emails to colleagues, to clients, follow-ups, short replies. Ignore automatic signatures, forwards and one-line emails.

Step 2: identify my voice. My openings, my verbal tics, my abbreviations, how I structure things, my sign-offs, my register. Note the expressions I repeat.

Step 3: before writing the guide, ask me these 4 questions, one at a time:
1. Am I formal or informal with colleagues by default?
2. Do I use emoji in work emails, or never?
3. Are my emails short and direct, or complete and measured?
4. Is there a phrase I hate seeing in an email?

Step 4: write a ready-to-use guide: my voice in one sentence, my openings by recipient, my tics and vocabulary, my structure, my sign-offs, 4 to 5 do rules, 4 to 5 don't rules, and 2 to 3 of my real emails as examples. Anonymise client names and sensitive figures.

Rules: base everything on my real emails, don't invent a style I don't have. Quote concrete examples. Deliver a finished guide, not a draft.

To finish, write a test email in my voice on a situation of your choosing, so I can check it rings true.

Prompt 2 · the daily automation

Once the guide is approved. It prepares drafts, it never sends.

Use my voice guide to set up a daily loop.

Every morning at 8am:
1. Spot the incoming emails waiting for a reply from me.
2. For each one, prepare a draft reply in my voice, following my guide.
3. Leave the drafts ready in my inbox. Never send anything without my explicit approval.

Once a week:
- Compare your drafts to the replies I actually sent.
- Spot what I changed (tone, length, phrasing) and update my voice guide.
- Tell me in two lines what you adjusted this week.

The three mistakes that ruin it

  • Training it on received mail Your voice is in the sent folder. Learning from what you receive means learning other people's style.
  • Fixing the draft, not the guide You fix the same flaw a hundred times. Every correction has to go back into the guide, or it's wasted.
  • Leaving it on auto-send Drafts, always. One email sent in your name with the wrong tone costs more than the hour it saved.

Connecting your inbox grants access to your mail: use an approved work account, strip client names and sensitive figures from the examples, and keep the loop in draft mode, never auto-send. Your style doesn't depend on confidential data: it's in how you turn a sentence.

All workshops

Set up your AI in 20 minutes

The first move: give it your context once.

20 min · once · no technical skillsOpen the workshop

1:1s that prepare themselves

Everything gets transcribed, an agent files it, your check-ins prepare themselves.

20 min to set up · then 2 min before each check-inOpen the workshop

Your company context, written down

What the AI needs to know about your company, written once and maintained.

20 min for v1 · then 15 min a weekOpen the workshop

Would you rather we did it with you?

These workshops are the starting point. On client work we do the same thing at company scale: your company's context written down properly, the processes automated, and your teams trained while we build.

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30 minutes · no commitment