Use case

Block management: more buildings with the same team

A block management firm looks after dozens of buildings, and its team doesn't grow at the same pace. What eats up the week isn't your job as a managing agent. It's all the admin around it: logging issues, answering chasers, writing notices and minutes.

Sound familiar?

If two of these sentences get said in your company, this process is costing you money every week.

Issues come in by phone, WhatsApp and email, and nothing gets written down.
The same resident chases three times, because nobody told them where it stands.
Preparing a meeting takes days: the notice, the documents, and then the minutes.
In meeting season, the team does nothing else.

How we do it

Every issue lands in one place
Phone, WhatsApp or email: every issue is logged, categorised and sent to the right contractor, with its building, its date and its history.
Residents are kept informed
They get the real status of their issue without having to call. The team stops answering the same question three times and focuses on what needs a decision.
Meetings almost prepare themselves
The notice goes out with its documents, and the minutes are drafted from what was said at the meeting. You review them instead of writing them from scratch at 10pm.

The minutes are always reviewed, approved and signed by the managing agent. We automate the drafting, not your responsibility or your legal obligations.

A rough order of magnitude

3 h per set of minutes × 45 meetings in season

= 135 hours of drafting in one quarter

An estimate, not a measurement: these are starting assumptions, not a result obtained somewhere else. Swap the numbers for yours — that's exactly where the audit starts.